Statement of Work Template: Building a Solid Statement of Work for Different Industries

6 min read

Marinda K.

Masterful Salesforce Scribe with an eye for detail

Updated: Jan 13th, 2025

What Is A Statement Of Work? What Is The Meaning Of An SOW in Business?

Whether you are starting a software development project, a construction project, or a research and development (R&D) project, you must have a solid statement of work (SOW) in place. An SOW is a document that clearly outlines the scope, objectives, deliverables, timelines, and other vital aspects of the project or contract. It serves as a formal agreement between a client and a service provider and helps to keep the stakeholders aligned. It ensures that all the parties involved have a clear understanding of the work that will be done, how it will be done, and under what conditions.

The primary purpose of an SOW is to define the liabilities, responsibilities, and work agreement between two parties, usually a client and a service provider. It should be written in clear and precise language to prevent any misunderstandings of the terms and requirements and to ensure that the parties are in agreement before the project starts.

Key Elements of the SOW Template

Let’s look at the key elements of a simple statement of work template.

Overview

Be sure to include the title of the SOW, the project name, the names and contact information of the parties involved, and the relevant dates. The introduction should provide an overview of the project, including the purpose, objectives, and scope.

Aims and Goals

You should describe the specific tasks and deliverables of the project in full and include any project limitations to avoid confusion.

Outputs

All the tangible deliverables and work that the service provider needs to complete must be included in the SOW. You should exclude any work that is not implicitly part of the project.

Include the project’s requirements for personnel, equipment, and materials here.

Timeline

The detailed timeline describes the project milestones and the deadlines for each deliverable. This provides a roadmap for the project’s lifecycle and scope.

Financial Plan

This section should clearly outline the financial aspects of the project, including the cost structures, payment terms, and due dates. It may be a good idea to describe any penalties – both for late deliverables and late payments.

Terms and Conditions

Describe any legal obligations, confidentiality agreements, or intellectual property rights as and when necessary. It can also include regulatory and governance terms and conditions.

Signatures

A SOW must have a section for the parties to sign the document, indicating that they agree with the terms.

Statement of Work Example

Here is a simplified Statement of Work (SOW) for a hypothetical web development project:

Industry-Specific Statement of Work Agreement Templates

We’ll give a few statement-of-work templates that can be customized to suit your specific purposes.

Statement of Work Template for Consulting Services

Contractor Statement of Work Template

Project Management Statement of Work Template

Frequently Asked Questions

How do I write a statement of work?

Start by defining the scope, objectives, and deliverables of the project. You should also include a timeline, budget, and any relevant terms and conditions to the project.

How do I share a statement of work document for signature?

You can use document generation software like Titan Docs. With Titan Docs, you can easily create and share documents online and track their progress as they are signed or rejected.

Who completes the statement of work?

The project manager or team overseeing the project typically completes the statement of work. However, it is crucial to ensure that all stakeholders are involved in the process and that everyone is aligned and understands what needs to be done. It should be a collaborative process between the client and the service provider.

Streamlining the Statement of Work Process with Titan Docs

Titan Docs is a great tool to streamline the statement of work process. It is a document generation software that allows you to create templates with custom dynamic and static fields that seamlessly integrate with Salesforce. You can share the templates with team members to comment and collaborate. It is easy to send the documents online to be signed by the relevant parties. With Titan Docs, you can easily create statement-of-work templates, ensure they have version control and can be electronically signed.

We hope to see you soon!

Titan Website

Disclaimer: The comparisons listed in this article are based on information provided by the companies online and online reviews from users. If you found a mistake, please contact us.