Can I Notarize a Document Online?
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In this digital-first era, notarizing documents do not have to be performed in-person. These days, there are super convenient options from notary publics, allowing clients to notarize documents from any location and at any time.
If you were wondering if you can get something notarized online, join us in the article below to explore the latest on this current topic.
Traditional Vs. Online Notarization
Let’s get started with the basics so we are all on the same page.
Originally, the notarization process included visiting a notary public in person. Scheduling a meeting to notarize documents, especially if you cannot get away from work, was a time-consuming process.
Now, we have notary publics who are offering their services online. With online notary services, people can connect with a notary public to complete notarization via a video call which is much more convenient.
And if you are a notary public wondering, “How do you notarize a document online?” The simple answer is with intelligent document management software and Salesforce. Our no-code platform can assist, so make sure to contact us for more information on taking your notary services online with absolutely no code.
Is Online Notarization Legal?
Online notarization is legal in the United States. So you can notarize remotely. However, check the requirements of the state in which you reside. They will have specific regulations in place for online notarization.
States Where Online Notarization Is Allowed
Since April 2025, the District of Columbia and 47 states of America have legally allowed RON services via audio-visual technology. For full flexibility, try to find an online notarization service available in your state.
What States Allow Online Notary?
Requirements for Legally Binding e-Notarization
Now that we have dealt with the “Is online notary legal?” question and covered the states that have notary laws, it’s time to tackle the requirements for legally bound e-notarized documents. We take a look at two crucial ones below.
- The identity of a signer needs to be verified via secure methods.
- The notarization session has to be securely recorded and saved.
Who Can Perform Online Notarization?
Authorized state-commissioned notaries can legally conduct remote online notarizations. This means they can notarize electronically and help clients who live in remote areas.
Requirements for Notaries
There are also specific requirements for notaries. Here are the two big ones:
- Be 18 years of age or older.
- Be a legal resident of the state you are applying to be a notary public.
Platforms Used for Remote Notarization
If you are already a notary public and want to offer your services online, consider using the following platforms to get up and running quickly!
- Titan
- Notarize
- DocuSign Notary
Wrapping Up Online Notarization
With the rise in online notarization, it’s important to understand who can perform RON services and which states allow them. The article above covers these topics, and we hope it has answered the questions on your mind.
Suppose you are a notary public living in a state that permits RON and want to offer your services online. Get in touch with us. Our no-code platform is a game changer.
Titan integrates directly with Salesforce, so you can fully track your notarization process in your Customer Relationship Management (CRM) platform from start to finish. Notaries can approve or reject changes to ensure documents are valid and legal. Moreover, Titan gives notaries fully flexible collaboration options. They can add participants to sign and witness documents at any stage of the notary process.
For more information on how Titan can support your document and signing processes in Salesforce, contact us through one of our social media channels below.
See you soon!
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