Blog Data Cloud Can You Notarize an Electronic Signature?

Can You Notarize an Electronic Signature?

Nikita M.

Media-savvy content creator, with a curiosity for all Salesforce experiences.

December 19, 2025

Understanding whether one can notarize an electronic signature is a worthy question. Many businesses have already adopted digital processes to manage documents, especially those that use Salesforce, which makes up 150,000 users worldwide.

So, join us in the article below to learn about notarizing electronic signatures in this digital-first era to add that extra layer of trust to your legal, financial, and real estate documents that are digitally stored in Salesforce.

Let’s get started!

Is It Legal to Notarize an Electronic Signature?

Before we answer the questions, “Can I notarize an electronic signature?” or “Can I notarize a document signed electronically?”, we should probably consider whether these tasks are legal in the United States.

According to MSB Docs, a globally compliant enterprise content management solution, online remote notarization services have been allowed in over 30 states in America since 2021.

So, with Remote Online Notarization (RON) being legal and on the rise, let’s examine the laws governing electronic signatures and eNotarization services in the U.S.

U.S. Laws Governing eSignatures and eNotarization

People or organizations that want to notarize electronic signatures should know the laws surrounding this process. Here are two important laws regarding notarizing e-signatures.

ESIGN Act (2000)

This U.S. law, when followed, ensures that electronic signatures are just as legal as physical ones.

UETA (1999)

The Uniform Electronic Transactions Act (UETA) allows e-signatures and records to be used in transactions in the same way as physical documents. This U.S. law also makes contracts with electronic signatures legally binding.

Check out our Who Can Notarize article to determine which professional is legally qualified to notarize your documents.

State-by-State Variations

Regarding eNotarization services, you should know that there are also state-by-state variations. For example, many states follow UETA, but New York does not. Of course, New York will have its own specific laws to abide by.

Another state-by-state variation example is RON, which became popular during the COVID-19 pandemic (Source: Purdue Global). Some states, like Texas and Florida, allow RON services, whereas others do not. Simultaneously, there are also states that follow stricter rules.

Each state has its own rules about the use of RON, so be aware of them and read our Notarize from a Different State article for more information on this trending issue.

What Is eNotarization and How Does It Work?

The eNotarization process was created to notarize documents with electronic signatures.

In action, it would look like a signer and a notary public appearing at a meeting in person or online via a video call to electronically sign a document. During this scheduled appointment, the notary public must:

Verify the identity of the signer
Witness the e-signature

Here are some key points that fall under the topic of eNotarization.

Remote Online Notarization (RON)

Using RON tools with audio-visual tech, notary publics can notarize documents online. This service allows people to connect and notarize documents without physically meeting in person. RON is legally permitted in many states, providing people and organizations with more convenient eNotarization solutions.

Did you know that many banks in the USA offer RON services? Check out our Bank Notarization article for more information on whether you can get the services for free.

In-Person Electronic Notarization

In-person electronic notarization (IPEN) differs from RON in that it requires the notary public and signer to meet physically. Then, the document can be signed and notarized electronically via a computer or tablet.

The benefit of IPEN is that the signer and notary get the security from a physical meeting with the super-fast assistance of technology to notarize documents.

Platforms and Tools Used for eNotarization

Many eNotarization platforms give notary publics the tools to sign and notarize documents online securely. Here are some popular eNotarization tools that have video conferencing, audit trails, or cloud storage functionality:

DocuSign Notary
Notarize
Pavaso
SIGNiX

Titan for Remote Online Notarization

As convenient as the above tools are for remote online notarization, one key advantage of choosing Titan instead is its deep integration with Salesforce. So, if you are one of the 150,000 users working in the Salesforce ecosystem, Titan just makes sense for elevating your remote online notarization services.

With Titan, you get a native Salesforce integration that requires no code to set up. Then, admins can easily create documents, send them for signing, and manage them all in Salesforce, the platform they already know how to use like a pro.

For more information on connecting your RON processes to Salesforce, contact us below. You won’t need complex setups or additional third-party connectors to get up and running.

See you soon!

Disclaimer: The comparisons listed in this article are based on information provided by the companies online and online reviews from users. If you found a mistake, please contact us.

FAQs About Notarizing Electronic Signatures

Can all notaries perform electronic notarization?

No, they cannot. Only notary publics authorized by their state and meeting the relevant requirements can perform electronic notarization services.

Are eNotarized documents accepted by courts and banks?

Yes, eNotarized documents are usually accepted by courts and banks in the U.S.A.

Is remote notarization secure?

RON can be secure if it is performed by respected organizations and follows the state’s rules and regulations.