Collaborator Type

Business Background

Collaboration is dynamic. There are different collaborator types that can be assigned.

Titan Solution

Use one of the following options to change the collaborator type during the collaboration process:

1. Titan CLM project
2. Web page during the online collaboration

How to Guide

Collaborators can edit the contents of a document or can add comments before the signing process starts.

• Collaborators can have a Full Changes type that allows them to edit the document using various options, such as deleting or adding text, changing colors, or adding images or tables.
• Collaborators can have a Comments Only type that allows them to add comments to the document but not edit it.

The Collaborator Type screen changes according to the definition of the Owner (Current Salesforce user / Configure in Collaborators)

Current Salesforce User

1. Under CLM on the Titan CLM project, click the Current Salesforce user radio button. (This is the default option.)
2. Click the Collaborator Type button. The Configure Collaborators screen opens.

3. Click a radio button to assign a type to a collaborator.
4. Click the Apply button.

5. Save the project.

Configure in Collaborators

1. Under CLM on the Titan CLM project, click in the Configure in Collaborators user radio button.
2. Click the Collaborator Type button. The Configure Collaborators screen opens.

3. Click a radio button to assign a type to a collaborator.
4. Click the Apply button.

5. Save the project.

Change All Type on the Document

This collaborator can use all the options on the document toolbar as well as the formatting tools on the right of the screen.

1. Use the options in the toolbar to make changes. For instance, you can do the following:
   • Insert an image: Upload an image from the computer
   • Insert a table: Use the Insert Table wizard to specify the number of columns and rows and insert a table.
   • Add a link: Use the Insert Hyperlink wizard to insert a hyperlink that can also be used as a bookmark.
   • Add a bookmark: use the Bookmark wizard to insert a bookmark.
   • Add comments: use the Comments field to add and save a comment.
2. Click here for more information on online collaboration.
3. Click the Save button to save the changes. There are messages: “Sending your document, please wait” and “Thank you for reviewing the document.”

Comments Only on the Document

This collaborator can only use the Comments option on the document toolbar. All the other toolbar options and the formatting options on the right of the screen are disabled.

The document has an active Comments option on the toolbar and a Comments tab where comments are shown.

1. Click the Comments option on the toolbar to add a comment. A comment field is added.
   • Type the comment in the field and click the Save icon.
2. Highlight text with your mouse and right-click with your mouse. A pop-up opens.
   • Click the New Comment option. A comment field is added.
   • Type the comment in the field and click the Save icon.

3. Click the Save button to save the document.