Collaborator Permissions

Business Background

Collaborators can access certain projects in Salesforce and edit the documents using various options, such as deleting or adding text, changing colors, or adding images or tables. Collaboration is fully flexible, and collaborators can be added as part of the CLM journey. You can set permissions per document.

Titan Solution

Titan CLM lets you give permissions to the person who initiates the process (this person may have no relation to a collaborator or the owner).

How to Video

• 00:00 An introduction on how to manage collaborator permissions.
• 0:19 See how to assign collaborators to Salesforce users.
• 1:27 Watch how to assign collaborators to Salesforce profiles.
• 2:15 Learn about Salesforce permission sets.

How to Guide

1. On the Titan Dashboard, select the My Account option and then the Users option.
2. Under Collaborators, click the Assign button.
3. Add collaborators as follows:
   • Salesforce users
   • Salesforce profiles
   • Salesforce permission sets

4. Define permissions for the project as follows:

Add a collaborator

Salesforce users

1. On the SF users tab, use the drop-down list to filter the users, for instance, by First Name.
2. Type a term in the Search field to find a user and click the Search button.
3. Click the checkbox with the Salesforce user.
4. Click the Next button to set the permissions.

Salesforce profiles

1. On the SF profiles tab, click on the drop-down list to filter the profiles, for instance, Name.
2. Type a term in the Search field to find a profile and click the Search button.
3. Click the checkbox with the Salesforce profile.
4. Click the Next button to set the permissions.

View Titan CLM

Salesforce permission sets

1. On the SF Permissions Sets tab, click on the drop-down list to filter the permissions sets, for instance, Name.
2. Type a term in the Search field to find a permissions set and click the Search button.
3. Click the checkbox with the Salesforce permissions set.
4. Click the Next button to set the permissions.

Set the permissions

1. On the Forms tab, click the checkbox next to each form’s name to select the forms that the collaborator can submit.
2. As an alternative, click the Submit checkbox to select all the forms.

3. On the Sign tab, select the documents that the collaborator can sign and/or void by clicking the checkbox next to each form’s name.
4. As an alternative, click the Sign and/or Void checkbox to select all the documents.

5. On the Sign Wizard tab, click the Enable checkbox to provide access to the Sign wizard.
6. Type a descriptive name in the Name field to describe who is given permissions, for instance, Buyers.
7. Click the Finish button.

The collaborator is added to the list, and the counter increases per collaborator added.